Clerk—City.
No. 10.
An Ordinance Relating to the Duties of the City Clerk.
Be it ordained by the Mayor and Councilmen of the City of Troy:
Section 1
Sec. 1. The City Clerk shall perform all the duties of clerk to the City Council, shall keep a record of all of their proceedings, and shall keep and preserve in his office all public documents, papers, official oaths and records belonging to the city; shall have charge of and preserve all deeds, mortgages, contracts, judgments, notes, bonds, debts and causes in action belonging to the city.
Section 2
Sec. 2. The City Clerk shall record in suitable books all instruments of taxes for improving avenues, streets, lanes, alleys, etc.; all bonds issued by the city and all coupons attached thereto; all licenses granted by the City Council, with the date of the same, the amount paid therefor, and the time of their expiration; all drafts and orders issued on the City Treasurer, with the numbers, dates and amounts of the same and the names of the persons to whom they are issued; and all amounts allowed or ordered to be paid by the City Council, with the amounts and dates of allowance; he shall also attest the signature of the Mayor to all drafts, bonds, licenses, ordinances, commissions, etc.; he shall have and preserve the official seal of the city, and shall affix it to all such papers as may be required by ordinance.
Section 3
Sec. 3. The City Clerk shall keep accurate accounts of all receipts and disbursements of money, funds and revenue of said city, in convenient books which shall be opened and kept in a proper manner; also, a particular personal account with each individual receiving any contract or performing any public work, giving each credit for the amount of work performed, and charging him with the amount of all orders issued in his favor, stating the particular contract, public work or account for which, or on which appropriation, the same shall have been made; he shall also keep an account with each of the officers of the City Government, crediting them with the amount of their salary or fees, as fast as the same becomes due, and charging each with all orders issued in his favor.
Section 4
Sec. 4. The City Clerk shall make a quarterly report, between the 15th and 20th days of March, June, September and December, to the City Council, of the receipts and expenditures of the city during the quarter, and a full, accurate and detailed statement of the financial condition of the city, and shall perform all other duties which may be imposed upon him by the City Council.
Section 5
Sec. 5. The City Clerk shall receive for his services a salary of twenty-five dollars per annum, payable quarterly, and such fees as may be prescribed by this and other ordinances; and all fees for issuing licenses not provided for by other ordinances shall be twenty-five cents.
Section 6
Sec. 6. This ordinance shall take effect and be in force from and after its publication in pamphlet form.
Approval
Approved March 22, A.D. 1878.
Henry Boder, Jr.
President of the Council and Acting Mayor.
Attest:
Len. D. Noyes, City Clerk.